Free decision tool · Browser-only

Should you automate this workflow?

Answer practical questions about one real process. You’ll get an Automate, Pilot, or Keep manual decision plus the best-fitting tools—ranked by fit, not commission.

No signup No email required Answers stay in your browser Affiliate-neutral scoring

Step 1

What work are you trying to automate?

Choose one real process. The more specific the process, the more useful the result.

Workflow type

Where does the work start? Use commas for multiple apps.

Where should the result go? Use commas for multiple apps.

What starts it?

How often does it happen?

Manual time per month

minutes

Approx. workflow runs per month Example: 10 enquiries/day ≈ 300 runs/month.

Step 2

How repeatable is the process?

Good automation starts with a stable, rule-driven process—not just a frequent one.

How clearly can the decisions be written as rules?

Very clearSame inputs should produce the same action. Mostly clearRules work, but exceptions occur. Judgment-heavyA person often has to interpret context.

How digital are the inputs and outputs?

Fully digitalApps, forms, files or structured data. Partly digitalSome typing, copying or physical steps. Mostly physicalUnstructured/offline work dominates.

Can the apps exchange data?

How often does the process itself change?

Step 3

What could go wrong?

This prevents unsafe “automate everything” recommendations.

How much human judgment is needed?

If automation makes a mistake, what happens?

Would it send, publish, charge, delete or change a system of record?

Can a human approve before the consequential step?

What data does it handle?

Can this data be processed in a cloud automation service?

Step 4

What will actually fit your business?

Budget, skills and maintenance matter just as much as feature lists.

Who will maintain it?

How much maintenance is acceptable?

Currency

Maximum monthly software budget

Budget can stretch if the business case is strongLeave unchecked if this is a hard monthly maximum.

How fast must each workflow run?

Approx. external actions per run Example: create CRM lead + send Slack alert = 2 external actions.

Peak workflow runs on a busy day Helps verify daily-capped free tiers without assuming an average.

People who need a paid automation license Used only for per-user licensing such as Power Automate.

What you’ll get

1. Automate / Pilot / Keep Manual

2. Up to 3 best-fit tools

3. Risks, pricing context & 7-day pilot plan

Should you automate this workflow?

What work are you trying to automate?

How repeatable is the process?

What could go wrong?

What will actually fit your business?

Test this workflow before scaling it.

What must stay under control

Validate the economics

Best-fit tools for this workflow

Run a small pilot before you scale